POSITION TITLE: Director of Business Services/Chief School Business Official

DEPARTMENT: Business Office

REPORTS TO: Assistant Superintendent for Business

The Director of Business Services/CSBO is charged with the responsibility for assisting the Assistant Superintendent for Business in enforcing and applying Board of Education policy and Illinois School Code provisions regarding the fiscal management of the school district.

• Chief School Business Official endorsement preferred.

• A minimum formal educational background of a bachelor's degree from an accredited college or university with a major in accounting is preferred.

• A minimum of two (2) years of accounting experience in public, non-profit organizations is expected and experience with public educational systems is recommended. Familiarity with government fund accounting and current financial software programs is expected.

• Appropriate and acceptable alternatives to these qualifications may be made by the Board of Education.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

• Ability to operate spreadsheet, word processing, and presentation software.

• Ability to develop effective working relationships with students, staff and the school community.

• Ability to communicate clearly and concisely, both orally and in writing.

• Ability to comprehend both oral and written instructions to carry out complex tasks.

• Ability to read and interpret documents, including State of Illinois reports.

• Ability to write complex reports and correspondence.

• Ability to speak effectively before staff and at public meetings.

• Ability to deal with problems involving several variables in standardized and non-standard situations.

SUPERVISES: Staff assigned to manage the purchasing, accounts payable, accounts receivable, payroll, budgeting functions and school bookkeeping. May supervise and evaluate certified staff.

POSITION OBJECTIVE: To assist the Assistant Superintendent for Business in administering the fiscal affairs of the district.

Coordinates development and administration of annual school budget and long-range financial plan for the district.

• Assists with the development of the annual budget.

• Assists building administrators in developing building based budgets and provides regular counsel on fiscal areas

• Assists the Human Resource department to develop the annual personnel budget

• prepare and submit to ISBE the annual school budget and the audited annual financial report in compliance with the State requirements

• Assists with the preparation multi-year projections of revenues and expenditures

• Assists with the preparation of the annual tax levy

• Directs all financial accounting for the district

• Accounts for all monies collected and expended by the district

• Reviews and supervises disbursement of district funds

• Reviews Business Office performance with respect to overall financial condition

• Oversees the implementation of all grants

Establish an accounting system to ensure accurate accounting of all funds, receipts and disbursements for the district.

• Prepare monthly financial reports for the Board and highlight any significant variances in revenues or expenditures

• Assists building administrators with financial reports and questions pertaining to the annual budget

• Investigate areas of operations through appropriate use of the internal audit process

• Prepares monthly bank and cash reconciliations for the District's accounts and approves the same for student activity funds. Performs year-end rollovers for the District funds as well as the Student Activity Fund accounts

• Prepare the claim reports for Evidence Based Funding,, Transportation, Special Education IDEA expenditures.

• Coordinates the submission of Special Education and other state and federal categorical programs.

• Arrange and coordinate the preparation of the annual financial audit and internal audits as assigned, liaison with State agencies for audit related functions

• Reviews and responds to school fee waiver appeals from parents

• Liaison with the various banking institutions, Niles Township Treasurer, the Cook County Clerk's office, and other local government officials

• Primary contact with independent auditors; notifies the Auditor of the State of the independent auditors contracted and supply copies of the audit to the State; and has the audit report available for the public

Monitor the procurement process to facilitate the acquisition of required materials, equipment and services.

• Prepares bid specifications and Requests for Proposals. Forward final documents to qualified suppliers. Monitor the bid opening meetings and document all returned bid/proposal packets. Review all bids/proposals and prepare comparison documentation for the Board of Education. Upon Board approval, obtain any required bonds and certificates of insurance; process purchase orders; monitor delivery of goods and services and other contract terms.

• Monitor the process for the purchase, maintenance and inventory of all supplies and equipment for offices and instruction to take advantage of bidding, cooperative and bulk purchase, based upon requisition specifications.

• Ensure that the process operates in an economical manner, and in accordance with budget limitations, board policy and the State laws

• Ensure accurate and timely payments of all legitimate accounts payable

• Ensure required payment reports for Board approval are prepared

• Develop a fixed asset inventory for insurance and control purposes.

Supervise the accounts receivables processes

• Ensures the accurate and timely deposit of school district funds

Supervise the payroll process.

• Ensure that the payroll checks are issued to all district employees on a timely basis

• Ensure that timely payments of employee withholdings to appropriate government and retirement systems are made

• Monitor compliance with 403B rules

• Ensure the required State and federal payments and reports are submitted

• Monitor all aspects of payroll preparation

Assists with the District's retiree program

• Meets with retirees and Assistant Superintendent for Business to discuss retirement plans and reviews and approves eligibility status for contractual benefits.

• Ensures compliance according to bargaining unit agreements for all retiree benefits.

• Works with Human Resources Department to monitor records of retiree benefits, bonuses and post-retirement payouts

Provides cost and analytic support upon request

• Gathers data per administrator request for all financial areas

• Plans and coordinates the development of statistical, financial and management information related to employee relations

Monitor Food Service

• Supervise the manager for the contract service provider.

• Direct the general operations and financial procedures of the food service program.

• Oversee the day-to-day operations of the district finances and business operations.

• Assist with recruiting and interviewing qualified personnel for staff opening positions.

• Handles all financials for the Foundation including deposits, bank reconciliations and general ledger bookkeeping and monthly financial reporting

• Secondary backup for payroll

• Participate in local, regional, state and national professional/educational organizations to stay abreast of school finance and related issues

TERMS OF EMPLOYMENT: 12 months.

SALARY RANGE: $115,000 to $145,000.

PERFORMANCE EVALUATION: Performance of this job will be evaluated in accordance with provisions of the District procedures on administrative evaluation.

Candidate must apply on-line at www.niles-hs.k12.il.us

Niles Township High Schools District 219 is an equal opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age or handicap.

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.